Keeping your company’s data safe can be a difficult thing to do. With all of the potential dangers out there, how do you know what needs to happen? Here are seven essential tips for keeping your business’s data safe.
1) Make sure that security policies are clear and easy to understand
The first step in making sure that your data stays secure is to have clearly defined policies. Ensure that every employee knows what they are supposed to do in any situation with regards to information security measures. For example, if an email comes into the system asking about ’employee salaries,’ how should it be handled? The policy may say that such questions will not be answered and where possible, such emails or messages should immediately go up the chain of command.
2) Create a plan that is in line with your business’s needs
Every company has different requirements when it comes to information security measures. Depending on the nature of your business, some steps may be more or less necessary than others. For example, if you have a finance department and they have access to sensitive information such as account passwords, adding two-factor authentication may be an important step for your company’s security policy.
3) Train employees on data safety procedures
Another essential step in keeping your company’s data secure is making sure that every employee knows what they are supposed to do when it comes to safety practices. Not only should all employees know how to follow safety policies, but they should also know what happens when they don’t. Make sure that you regularly train and test your employees on their knowledge of data safety policies and procedures.
4) Don’t forget about mobile devices
While we may only think of desktop computers when it comes to the security of company data, mobile devices such as smartphones and tablets can be just as dangerous if they get into the wrong hands. Be sure to implement a policy that covers how company information is accessed from mobile devices and what should happen if a device is lost or stolen.
5) Monitor your systems for security breaches
Another trick that cybercriminals often use to steal data is scanning a system or network looking for security flaws. By using a vulnerability scanner, you can identify any potential problems and fix them before they become a problem. IDS/IPS (Intrusion Detection System/Intrusion Prevention System) products are designed to check traffic going into and out of a network for signs of attacks.
6) Be sure to keep software updated
It’s not enough to keep your hardware and software updated, but you should also make sure that you are using the most secure versions available. For example, operating systems such as Windows 10 come with security features built-in which help protect users from threats. Keeping your OS and other programs up to date is essential for reducing security risks.
7) Use a third-party storage solution
If your business needs to store sensitive information such as customer credit card numbers or employee passwords on a local server, this can be a massive risk. This is particularly true if the server itself were to experience some sort of problem or issue. Using dedicated cloud storage solutions ensures that data will remain safe even if something happens to your office’s servers and equipment. These types of third-party storage solutions can provide a number of other security benefits as well.
What is your company’s data safety policy? Do you think it is up to date and effective or should something be done to improve it? What measures has your company taken to protect its information from cybercriminals? Let us know in the comments below! If you liked this post, be sure to share it with others and leave a comment about your opinions on the topic. Also, if you want to keep up with all the latest news and updates from our blog, follow us on Facebook, Twitter, Google+, and LinkedIn.